Equipment Reservation and Checkout Policies

Faculty/Staff Check-out / Reservations Procedure

• Currently employed Faculty and Staff may make check out any ACS equipment.
• Faculty and staff must complete the Checkout / Release form the begining of each year.

Proper Checkout Procedure

• ACS equipment may be used, without rental fees, for course related/instructional use and academic departments, college. Otis prohibits the use of equipment for any purpose other than the performance of official Otis College business.
• Students are required to complete the Checkout / Release form begining of every fall semister.
• All items checked out must be returned to ACS no later than 5PM the next day. With the exception of Week-end check outs, which counts as one day.

Fees/Recourse

• A late fee of One (1) dollar per day per item will be assessed.
• A fee equivalent to full replacement cost will be assessed on all lost or damaged equipment.
• You will be given an invoice once items are returned. All fees are to be paid to the Cashier in the Business Office on the 2nd Floor of Ahmanson Hall.
• If the item(s)are not returned in a timely manner and/or fees not paid, the College will place a hold on your registration for all future classes.
• If you do not pay a fee in a timely manner, you will be responsible for all collection costs of any kind; including but not limited to, collection agency fees, as well as legal fees and/ or court costs.
• If you fail to pay late fees the institution and/ or collection agency may disclose that you have failed to pay these fees along with other relevant information to credit reporting organization.

Holds

• If a late fee or missing/damaged equipment fee is not paid OR payment schedule worked out with the ACS Office, a hold on records and registration will be placed on the student’s record.